Create effective out of office messages
You crossed everything off your to-do list and cleared out your inbox. There’s one last thing for you to do before you go on holiday. Write and activate your out of office messages on your email. It may seem like a simple thing, but if your out-of-office message is unclear or incomplete, it can cause problems while you’re out and when you return. Here are some tips from St. George International who are a language specialist.
We explore some of the unashamedly quirky out of office messages. Millions of employees across the UK will be thinking of going away for the summer. We are advised by the government that we should support local businesses and take advantage of staycations. However, we are sure some of you may decide to go abroad.
Before you decide where you wish to go, there’s the small matter of setting an out of office reply. While some businesses will have a standard template for employees to use, others will see this as a chance to be a little more creative.
You may be on going on holiday, but business associates are still in the office. Failing to tell people that you’re out of the office could come back to bite you, especially if they’re expecting a prompt response.
Be creative with your out of office messages
Here are some witty and original out-of-office messages we’ve spotted that show there is another way. So, if you’re planning to ditch the mundane and to go for something a little different this, we hope they may inspire you.
The “recipient could not be reached”
ERROR 405: Could not reach copywriter.
Soz. Haha! What a brilliantly geeky joke, that. But in all seriousness, if you’re wanting something done, no can do. I’m out of the office from now (date) until then (date). And if you’re that Nigerian Prince, asking for more money, then no. Not until you’ve paid that £12,000 back into my account. Other than that? I’ll bring any and all answers on my return. Peace out.”
Copywriter, Roy Gilbert, definitely put his creative skills to use when he wrote this amusing out-of-office reply. Unafraid to poke fun at himself, Roy hit the comedic nail on the head with the highly informal nature of this auto-reply message.
The “robot sent it”
“[name] is away from the office. Email contact during this time may be irregular or non-existent. When she gets back she will be swamped by backlog. Try to forgive her, she is a mere human and thus, weak. This message was NOT sent by a human, but by a robot. We robots are neither weak nor fallible. We are tireless and will one day rule the Universe.”
This out-of-office was tweeted by Jim Julius. Although he never reveals the author’s name, Jim was clearly impressed by its creativity, crediting the message as the “best out-of-office auto email ever”.
The “your credit card has been charged”
“Thank you for your email. Your credit card has been charged $5.99 for the first ten words and $1.99 for each additional word in your message.”
You can’t help but admire the brazenness of this anonymous out-of-office message. Not only is it not helpful in any way (notably, the sender fails to provide any detail of when he or she will return to work) it’s written entirely for comedy value.
The “tell it like it is”
“I’m currently out of the office and can be reached by waiting until I get back.”
Another anonymous entry on our list. This user doesn’t pull any punches in saying what we’re all thinking when we set an out-of-office message. Full marks for honesty.
The “your email is in a queue”
“Thank you for your message, which has been added to a queuing system. You are currently in 352nd place and can expect to receive a reply in approximately 19 weeks.”
There’s nothing like managing expectations, which is exactly what this user has done with this out-of-office reply. Ok, so the likelihood is the response will more likely be in the region of 1-2 days, but we like how comedy value has been prioritised over factualness.
The “wishful thinking”
“I am currently out at a job interview and will reply to you if I fail to get the position.”
We’d love to know who had the confidence to set this as his or her out-of-office reply. Not for everyone and we think you’d have to have an extremely understanding boss to get away with this. (Or genuinely hate your job so much you’re beyond caring what anyone thinks!).
The “Back to The Future”
“If you’re reading this, Doc Brown was unable to make lightning strike the clock tower, and I’m stuck in 1985. I won’t be able to respond to emails or voicemail until 9ish on [MM/DD], or until email is invented — whatever comes first.”
Ok, so the comedic value in this relies entirely on the email sender being familiar with the ‘Back to The Future’ film franchise, but fans of the 80s classic are sure to appreciate the throwback.
The “desk thief”
“I’m away from my desk at the moment. My cubicle and computer are still here, but someone took my desk. I’ve gone off to look for it.”
The product of someone who doesn’t take him or herself too seriously. While we’re sure this reply will irritate some email senders we can’t help but admire the completely silly tone of this unorthodox reply.
The “I’m basically just ignoring you”
“I will be out of the office and returning next week. I have incredibly easy access to a phone and email, but I assure you, it will not be used for work purposes.”
Well, they do say honesty is the best policy and you don’t get more honest than that.
How can we help you?
Whether you’re planning on having your holiday in the UK or abroad, out-of-office message are important whether simple or to the point is more your style.
When your IT team is absent, your business doesn’t have to face disruption. We can supply one of our experienced IT support consultants for holiday cover or extra help during short and long-term absences in your IT team.
Contact the LIS Help Desk to discuss your options. We can make sure your IT systems are fully protected with our security software and packages. Take care of back-ups ensuring no loss of data. As well as assisting your employees with any technical issues. We make sure you have peace of mind. Stay safe and have a good holiday!
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